Understanding the Importance of a Transfer Note Nursing Example

Subject: Patient Transfer – [Patient Name], [Medical Record Number]

Dear SNF Admissions Team,

This email serves as a transfer notification for [Patient Name], DOB: [Date of Birth], MRN: [Medical Record Number], who is being transferred from [Sending Facility Name] to your facility today, [Date]. The patient requires skilled nursing care and rehabilitation services following [Reason for Admission, e.g., hip replacement surgery].

Here's a brief summary of the patient's current condition and care plan:

*   **Diagnosis:** [Primary Diagnosis, e.g., Post-operative hip fracture]
*   **Current Status:** Ambulatory with assistance, alert and oriented x3, pain controlled with medication.
*   **Medications:** [List Medications, Dosage, and Frequency]
*   **Allergies:** [List Allergies, if any]
*   **Diet:** Regular, no dietary restrictions
*   **Precautions:** Fall risk. Follow fall prevention protocol.

The patient is scheduled to arrive at your facility at approximately [Time]. Please find the full transfer note attached to this email. We have also faxed the original hard copy of the patient's chart to your facility.

If you have any questions, please don't hesitate to contact us at [Phone Number] or [Email Address].

Sincerely,

[Nurse's Name], RN
[Sending Facility Name]

Subject: Patient Transfer – [Patient Name] – Rehabilitation Services

Dear Rehabilitation Center Admissions,

This email confirms the transfer of [Patient Name], MRN: [Medical Record Number], DOB: [Date of Birth], to your facility on [Date]. The patient is being transferred to your center for rehabilitation following a [Reason for Transfer, e.g., stroke].

Key information regarding the patient:

*   **Diagnosis:** [Primary Diagnosis, e.g., Cerebrovascular Accident (CVA)]
*   **Current Condition:** Stable, with weakness on the right side.
*   **Vital Signs:** Stable, within normal limits.
*   **Medications:** [List Medications]
*   **Therapies:** Requires physical, occupational, and speech therapy.

Please see the attached comprehensive transfer note for more detailed information. We have also sent the patient's records via secure file transfer.

Please contact us at [Phone Number] if you need any additional information.

Thank you,

[Nurse's Name], RN
[Sending Facility Name]

Subject: Patient Transfer – [Patient Name], [Medical Record Number] – Cardiology Consult

Dear [Receiving Hospital Name] Cardiology Department,

We are transferring [Patient Name], DOB: [Date of Birth], MRN: [Medical Record Number], to your hospital for a cardiology consultation and potential further intervention. The patient is experiencing [Symptoms, e.g., chest pain and shortness of breath].

Here is a summary of the patient’s condition and current treatments:

*   **Chief Complaint:** Chest pain, shortness of breath
*   **Cardiac History:** [Brief summary, e.g., history of hypertension]
*   **Current Medications:** [List Medications]
*   **Diagnostic Tests:** ECG performed: [Results], Cardiac enzymes: [Results]

Attached is a detailed transfer note with further information. We have also sent the patient’s imaging studies and lab results electronically.

Please call us at [Phone Number] to confirm receipt and to ask any questions.

Sincerely,

[Nurse's Name], RN
[Sending Facility Name]

Subject: Patient Discharge – [Patient Name], [Medical Record Number] – Home Healthcare Services

Dear [Home Healthcare Agency Name],

This email is to notify you of the discharge of [Patient Name], DOB: [Date of Birth], MRN: [Medical Record Number], to their home today, [Date]. The patient requires home healthcare services, including skilled nursing and physical therapy, following [Reason for Discharge, e.g., pneumonia].

Important information:

*   **Diagnosis:** [Primary Diagnosis, e.g., Pneumonia]
*   **Home Healthcare Orders:** [List of home healthcare orders, e.g., skilled nursing visits twice a week, physical therapy three times a week, medication administration.]
*   **Medications:** [Medication list with dosages and frequency]
*   **Wound Care:** [If applicable: Wound care instructions]

Attached is the discharge summary and home healthcare orders. We've also faxed the comprehensive medical records.

Please contact us at [Phone Number] if you have any questions.

Thank you,

[Nurse's Name], RN
[Sending Facility Name]

[Your Facility Letterhead]
[Date]

Hospice Admissions Department
[Hospice Facility Name]
[Address]

Dear Hospice Admissions Team,

This letter serves as a transfer notification for [Patient Name], DOB: [Date of Birth], MRN: [Medical Record Number]. We are transferring the patient to your hospice facility today, [Date], for end-of-life care. The patient's primary diagnosis is [Primary Diagnosis, e.g., Metastatic Cancer].

Key points:

*   **Prognosis:** The patient’s prognosis is poor.
*   **Goals of Care:** The patient’s goals are comfort and symptom management.
*   **Current Symptoms:** The patient is experiencing [Symptoms, e.g., pain, shortness of breath, fatigue].
*   **Medications:** [List of medications, including dosages and frequencies]
*   **Advance Directives:** [Indicate the existence of advance directives and their location, e.g., "Patient has a DNR order on file."]

A detailed transfer note and patient medical records are attached.

If you require any further information, please contact us at [Phone Number] or [Email Address].

Sincerely,

[Nurse's Name], RN
[Sending Facility Name]

[Your Facility Letterhead]
[Date]

Psychiatric Admissions
[Psychiatric Facility Name]
[Address]

Dear Admissions Team,

We are transferring [Patient Name], DOB: [Date of Birth], MRN: [Medical Record Number], to your facility today, [Date]. The patient is being transferred due to [Reason for Transfer, e.g., worsening of psychiatric symptoms and suicidal ideation].

Here’s a summary:

*   **Primary Diagnosis:** [Primary Diagnosis, e.g., Major Depressive Disorder]
*   **Mental Status:** [Brief description of the patient's mental state, e.g., appears anxious, exhibits signs of depression, reports suicidal thoughts.]
*   **Medications:** [Medication list with dosages and frequency]
*   **Past Psychiatric History:** [Brief summary of patient's history of mental illness and treatment.]

The detailed transfer note is included as well as the patient’s medical records.

Please do not hesitate to contact us at [Phone Number] if you have any questions.

Thank you,

[Nurse's Name], RN
[Sending Facility Name]