UAT Kick Off Email Sample: Getting Your Testing Started Right

Subject: UAT Kick-Off: [Software Name] – Version [Version Number]

<p>Hi Team,</p>

<p>This email officially kicks off User Acceptance Testing (UAT) for the new version of [Software Name]. Your feedback is crucial to ensure a successful launch!</p>

<p><b>What's Being Tested:</b> The new release includes [briefly describe the main features and changes, e.g., a new payment processing system, updated user interface, etc.].</p>

<p><b>Testing Period:</b> [Start Date] to [End Date]. Please complete your testing within this timeframe.</p>

<p><b>How to Test:</b></p>
<ul>
    <li>Access the testing environment at: [Link]</li>
    <li>Use the following credentials: [Username] / [Password]</li>
    <li>Please follow the test cases outlined in [link to test plan/document].</li>
</ul>

<p><b>Reporting Issues:</b> Please report any issues or bugs using [link to bug reporting tool/platform] and provide as much detail as possible (steps to reproduce, screenshots, etc.).</p>

<p><b>Support:</b> If you have any questions or need assistance, please contact [Contact Person/Team] at [Email Address] or [Phone Number].</p>

<p>Thanks, and let’s make this launch a success!</p>

<p>Best regards,</p>
<p>[Your Name]</p>
<p>[Your Title]</p>

Subject: UAT Invitation: [Website Name] Redesign – Ready for Your Review

<p>Hi Testers,</p>

<p>We're excited to invite you to participate in the User Acceptance Testing (UAT) phase for the redesigned [Website Name]! Your feedback is incredibly valuable.</p>

<p><b>Overview:</b> We've updated the website to improve [mention key improvements, e.g., user experience, mobile responsiveness, navigation, etc.].</p>

<p><b>UAT Period:</b> From [Start Date] to [End Date].</p>

<p><b>Tasks:</b></p>
<ul>
    <li>Review the website at: [Link to Test Environment]</li>
    <li>Explore key sections: [List key sections, e.g., Home, Products, About Us, Contact]</li>
    <li>Test the following features: [List key features, e.g., search, shopping cart, contact forms]</li>
</ul>

<p><b>Issue Reporting:</b> Please submit any issues using [Link to Bug Reporting Tool]. Include screenshots whenever possible.</p>

<p><b>Contact:</b> For questions, reach out to [Contact Name] at [Email Address].</p>

<p>Thank you for your time and input!</p>

<p>Sincerely,</p>
<p>[Your Name]</p>
<p>[Your Title]</p>

Subject: UAT: [Project Name] – Testing Instructions and Test Plan Attached

<p>Hi Team,</p>

<p>Attached is the UAT Test Plan for [Project Name]. This email serves as the kick-off for UAT.</p>

<p><b>Scope:</b> We are testing [brief project scope, what's being tested].</p>

<p><b>Testing Timeline:</b> UAT will take place from [Start Date] to [End Date].</p>

<p><b>Important Information:</b></p>
<ul>
    <li><b>Test Environment:</b> [Link]</li>
    <li><b>User Credentials:</b> [Username], [Password]</li>
    <li><b>Test Plan:</b> Attached to this email, please review it carefully.</li>
    <li><b>Reporting:</b> Use [Bug Reporting Tool Link] for all issues.</li>
</ul>

<p>Please direct all questions to [Contact Name] at [Email Address].</p>

<p>Your cooperation is appreciated. </p>

<p>Best,</p>
<p>[Your Name]</p>
<p>[Your Title]</p>

Subject: UAT Kick-Off: [System Name] – Training and Testing Information

<p>Hello Testers,</p>

<p>We're launching UAT for the new [System Name] system. To help you get started, we’ve prepared a short training video.</p>

<p><b>Key Features:</b> [briefly describe key features, e.g., new dashboards, reporting tools, etc.].</p>

<p><b>UAT Timeframe:</b> [Start Date] - [End Date].</p>

<p><b>Training:</b> Please watch this video before starting testing: [Link to Training Video]</p>

<p><b>Test Environment:</b> [Link to Test Environment] - Use [Credentials].</p>

<p><b>Test Cases:</b> Detailed test cases are located at [Link].</p>

<p>For questions, contact: [Contact Name] - [Email Address].</p>

<p>Thank you!</p>

<p>Regards,</p>
<p>[Your Name]</p>
<p>[Your Title]</p>

Subject: Reminder: UAT Kick-Off for [Project Name] – Your Role is Critical

<p>Hi Team,</p>

<p>Just a reminder that UAT for [Project Name] is now underway!</p>

<p><b>Testing Period:</b> [Start Date] to [End Date].</p>

<p><b>Responsibilities:</b></p>
<ul>
    <li>Access the system: [Link]</li>
    <li>Complete all assigned test cases by [Date].</li>
    <li>Report all issues using: [Reporting Tool Link].</li>
</ul>

<p><b>Key Resources:</b></p>
<ul>
    <li>Test Plan: [Link]</li>
    <li>User Guide: [Link]</li>
    <li>Contact: [Contact Name] at [Email Address] for any questions.</li>
</ul>

<p>Your timely input is essential for a successful project delivery.</p>

<p>Thank you.</p>
<p>[Your Name]</p>
<p>[Your Title]</p>

Subject: UAT: [Mobile App Name] – Testing on Your Mobile Devices

<p>Hi Testers,</p>

<p>We are conducting UAT for the new [Mobile App Name] app!</p>

<p><b>App Details:</b> [Describe what's new and important].</p>

<p><b>Testing Dates:</b> [Start Date] - [End Date].</p>

<p><b>How to Test:</b></p>
<ul>
    <li>Download the app here: [Link to TestFlight/Google Play Beta]</li>
    <li>Use the following test account: [Username], [Password]</li>
    <li>Test the features outlined here: [Link to test document or test cases]</li>
</ul>

<p><b>Reporting Issues:</b> Use the "Report Bug" feature in the app (or send an email to [Email Address]).</p>

<p>If any question contact: [Contact Name] at [Email Address].</p>

<p>Good luck testing!</p>

<p>Sincerely,</p>
<p>[Your Name]</p>
<p>[Your Title]</p>

Subject: UAT Launch – [Project Name] and Feedback Survey

<p>Hello,</p>

<p>We are starting UAT for the new [project name].</p>

<p><b>Scope:</b> Testing will include testing of [mention key features and changes].</p>

<p><b>UAT Window:</b> The testing phase will run from [start date] to [end date].</p>

<p><b>Test Environment:</b> You can access the test system at [link] using [your username] and [your password].</p>

<p><b>Test Plan:</b> Please use the test cases defined in [link to test plan].</p>

<p><b>Feedback:</b> After you have completed your testing, please provide your feedback using the following survey link: [Survey Link].</p>

<p>For assistance, contact [Contact Name] at [Email Address].</p>

<p>Thank you for your help. </p>

<p>Best regards,</p>
<p>[Your Name]</p>
<p>[Your Title]</p>